Place an Order/Receive Raw Materials

Place an Order/Receive Raw Materials

Place an Order for Raw Materials

MENU OPTION: Order RMs

Add/Delete/Change raw material purchase orders by order number.

EDITING AN ORDER

You may enter several items on one order. The program will check each order item to ensure that you only enter items supplied by the same supplier on one order.

Order number can be installed as auto incrementing (configure/ORDER_AUTONUM=ON)

Supplier: Enter code of supplier or press <enter> to look up

Once supplier is entered you will only be allowed to enter materials from this supplier in the order.

Placed date: Defaults to current date.

Due date: Defaults to current date.

ORDER LINE ENTRIES

RAW MATERIAL CODE

Enter code if unknown then press enter key to look up in master file.

Order price defaults initially to current raw material cost in field 1.

If selected raw material is already mapped to the supplier for this order the latest supplier price is compared to the default price.

If found to be higher you will be prompted to allow this higher price to override default.

If selected raw material is not mapped to the supplier for this order you will be prompted to allow the material to be added to the current suppliers raw material supply list.

Viewing Outstanding Orders

MENU OPTION: Files > Raw Materials > Orders

This window shows you a list of all your undelivered/outstanding orders, by order number.

You can also use the tabs at the top of the widow to see/sort by:

Partial delivery by order number
Undelivered by due date
Partial delivery by due date
Sort by Supplier
Sort by filled orders
Sort by Raw Material code

Receive Raw Materials

MENU OPTION: Files > Raw Materials > Receipts

Or use the easy secondary menu option: Receive RMs

The individual items on each order are displayed

Select the item you wish to receive

The ordered item details will be displayed together with any receipts already entered for this item.

The price at which the item was ordered may be changed from here.

Received date: Default to current date and may be changed

Status:

Active: No receipts against this order

Part filled: Partial receipts against this order

Filled Order completed: Will be removed from system

Cancelled Order: Will be removed from system

GOODS RECEIVED AGAINST THIS ORDER

Part receipts:

Any number of receipts may be entered for each order item. The total quantity received will be displayed at bottom of screen.

When the total quantity received is equal to the quantity ordered, the order item will be flagged as 'filled' and will no longer appear on the table of outstanding order items.

Enter the following data for each receipt

GRN No.: Goods Received note number

Batch No.: Goods received batch number

Rcvd. QTY.: Quantity received for this order

Value: Will be automatically calculated from cost and Quantity received

VAT: Will be automatically calculated from cost and Quantity received

UPDATING RAW MATERIAL STOCK FILE ON RECEIPT OF GOODS.

The stock for the received material will automatically be updated.

If a previous receipt is edited the stock will be adjusted accordingly.

UPDATING RAW MATERIAL COSTFILE ON RECEIPT OF GOODS.

The setting of the switch 'GRNRMCOST ' from the 'Configure > Switches' Menu controls this feature.

If it is set to a value from 1 to 4 it will automatically allow updating of master file costs in the cost field corresponding to the set value. (Usually 1)

If the 'MOVING_AVERAGE' switch is set then the moving average cost will be calculated and placed into the cost field specified by this switch (usually 4)